Here are 5 steps to help you prepare for Staff Evaluations

staff evaluations Let’s hope you have not waited till now to start thinking about Staff Evaluations.  With the right approach and organization your Employee Reviews will be a snap.

Here are 5 ways to get started on the right foot:

  1. Review Employee Goals from previous year – Determine what has and hasn’t been accomplished.
  2.  Have all your employees complete a Self Review and compile the results promptly.  Give them no more than a week to complete.
  3.  Review Employee Attendance – Did anybody have an excessive absentism or an abundance of late / tardy issues.
  4. Review Employee Accomplishments – These are the special things such as customer compliments, major milestones, and special beyond the call of duty items.  Make sure these items are considered and noted.
  5. Make sure you have the right tools in place to do Staff Evaluations, Track Attendance, Employee Accomplishments, and everything needed to track Employee Behavior.  Now you are ready!
There are few products in the market place that actually give you the tools needed to accomplish all the 5 items listed above.  ManagerAssistant.com has 2 products named HRweb and ManagerAssistant that will make Staff Evaluations a snap.  The clock is ticking, download a free trial at now risk.
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    Should Inconsiderate Employees receive a good Employee Review?

    Employee ReviewsTypically inconsiderate employees shouldn’t receive a good Employee Review, but some slip through the cracks.  We live in a world where consideration for our fellow humans is not a priority.  

    Examples of Inconsiderate Employee Behavior:

    • Not returning calls
       
    • Being Late for meetings, events, …
       
    • Not Notifying ahead of time for cancellation, re-scheduling, lateness – are people constantly re-scheduling their name because of someone else’s inconsideration
    • Not Promptly responding to RSVP’s for events, meetings, or other appointments – Have the courtesy to let people know if you can’t make it.  It is hard to plan your day around “Not sure”, “Don’t know”, “I’ll get back with you”, or worse of all is NO RESPONSE.
    • Not respecting Managers and Employees’ time.  It works both ways.

    Consideration or Inconsideration should weigh heavily into Employee Evaluations.  An inconsiderate employee is not a productive employee, not a team player, and worse of all is that they make everybody else just a little less productive.

    In life outside of work, there is not a lot we can do about inconsiderate people.  If possible, we can reduce the number of them we include in our inner circle.  At work, it’s a totally different story.  Say after me “I WON’T TAKE IT ANY MORE“.  Here is your chance as a manager to hold your employees to the highest standards of behavior.

    On that next Employee Review, make sure you reward those considerate employees and give the inconsiderate ones what they really deserve.  If you want to make an impactful statement that could modify future employee behavior, here’s your chance.  Looking for a good Employee Evaluation product, take a look at the products we offere at ManagerAssistant.com and start holding employees accountable.

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    How Performance Management Software Saves You Money?

    Performance Management Software

    The goal of any successful manager is to retain the superior performers and convince the rest to leave. Lamentably, the demands on most managers’ energies leave little time to accomplish this task. More problematic, by far, is that the situation is self-reinforcing. The less time that a manager can devote to employee development, the more time is spent on fulfilling duties best left to subordinates and the cycle repeats with a concomitant loss of productivity and money.

    Fortunately an easily implemented and highly effective solution exists, performance management software. With a minimum of effort, this software tracks, prompts and archives all manner of employee performance activities.

    Greater Employee Retention
    As with all individuals, your excellent employees are ultimately concerned with their performance and their advancement. Not paying enough attention to the timely and accurate appraisal of these best employees weakens morale and ultimately leads to a lower retention rate. The simple expedient of performance management software will track and prompt managers to comply with company policy in regards to all performance appraisal activities. This process will yield immediate cost saving through reduced turnover, higher customer satisfaction and lowered training costs.

    Proper Terminations
    Similarly, the negligence paid to appropriate counseling statements and performance warnings unduly lengthens the termination process. In addition, failure to completely and thoroughly follow company policy in regards to these procedures may lead to unnecessary unemployment benefits or even unmerited lawsuits. These costs can be more easily be avoided with the implementation of performance management software.

    Less Legal Wrangling
    The mention of lawsuits brings cries of terror to most HR administrators as record keeping at the unit level is notoriously poor. Good performance management ameliorates this situation to large degree by informing upper management and the HR department when proper procedures are not being followed. It is much simpler to proactively correct a problem than to fix after a law suit has been filed.

    The End Result
    Employee performance management is a tool that must be adequately and competently implemented to yield results. Nevertheless, the accountability engendered by this software is an important initial step in enforcing company policies and government regulations that so often plague inefficient companies.

    The results may not be immediate but they will be significant in the long term as superior employees replace deficient ones and customer service and efficiency improves. Performance management software can kick start a revolution in your company.

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    Top 5 Issues Facing Workforce Management

    Workforce Management SoftwareWorkforce management can be downright torturous if you do not have the right solutions for your needs. You can face a hundred different problems at once, all detrimental to your business. Have you ever faced:

    Organizational Breakdown?
    Do you have any idea from which drawers or directories to pull out certain files when they are needed? Workforce management software helps ease your organizational woes through process integration that not only makes paper trails easier to trace, but can also potentially offer self-service to your staff, reducing error correction efforts and costs in your HR department. This makes the administrative tasks associated with organizing data much easier and more efficient.

    Data Corruption?
    What do you do when important documents get corrupted in your system and you have no backup measure in place? Data hygiene, or the proper handling of information, is as essential to any modern business as process integration. Data decay is a significant issue detrimental to the technological competitive edge of your company, and should be dealt with through proper data hygiene measures.

    Unproductive Employees?
    Ever wonder why you hired them in the first place? Consider their current skill sets and technical ability as well as their responsibilities – are their skills sufficient for their roles? If not, you need something every successful company invests in: staff learning and development tools. Managing your workforce includes refining their skills to efficiently tackle changes in their roles to avoid inefficiency on the production floor.

    Confusing Metrics and Performance Evaluations?
    Ever had to look at data from performance evaluations and get confused at what sorts of metrics you’re looking at? If you get flustered from that, imagine how frustrated your employees feel when they do not get the appraisals they deserve. With efficient workforce management solutions, you can tweak and monitor performance metrics and make them more transparent and easily available for assessment, which leads to less headaches on your end and more satisfaction and motivation for your employees. This, in turn, leads to better employee retention rates.

    Profits That Barely Break Even?
    When your workforce does not function well, your output is mediocre, and your profits fall barely above your breakeven point. Now imagine employing a workforce management solution that provides smooth process integration, great data handling, in-depth employee development tools, and accurate performance metrics.

    Just how much of a difference in profit would you think that makes? A workforce management solution like ManagerAssistant 3.0 or HRweb is all it takes.

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    Are Your Key Employees Happy? Performance Management Software helps

    Management at any successful company is constantly battling to retain its superior performers while lookingPerformance Management Software to cut the least productive. Integral to this process is understanding whether employees are truly satisfied or are in a continual job hunt. Performance management software can aid in the identification of just these situations.

    The Situation
    Every reasonably successful manager has seen the phenomenon before. An employee is brought into the office to be terminated and is taken aback, downright shocked, that they are being let go. In the employee’s mind, they have been performing in an exemplary manner. With a similar disconnect from reality, excellent employees are always worried that they are not doing enough. The state of affairs is enough to make an HR person laugh. Or is it?

    The Reality
    The HR person or the direct supervisor may laugh at this anecdote but, in reality, the disconnect runs both ways, through management as well as through the employees. The question must be asked, “Who bears the responsibility for relaying the pertinent information so that employees understand whether or not they are performing at a suitable level?”

    The Problem
    Performance management is not a difficult task to accomplish if one has the necessary organizational skills to monitor employees and perform appraisals in a timely manner. Unfortunately, there are many competing demand on a manager’s time and resources. In many cases, performance appraisals are delayed or are completely forgotten. In these situations, employee morale suffers and key employees may be lost.

    The Solution
    Performance management software provides the ability to evaluate the behavior, performance and activities of your employees in a timely and reliable manner. Employees, good or bad, no longer have to second guess their performance. Companies will retain their superior performers while allowing the laggards to find their own way to the door.

    These solutions are available as an installed application like ManagerAssistant or available via the web like HRweb. In either case, they provide a powerful tool for management to track every aspect of employee performance.

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    Performance Management Software – Are Your Key Employees Happy?

    Performance Management Software Management at any successful company is constantly battling to retain its superior performers while looking to cut the least productive. Integral to this process is understanding whether employees are truly satisfied or are in a continual job hunt. Performance Management Software can aid in the identification of just these situations.

    The Situation
    Every reasonably successful manager has seen the phenomenon before. An employee is brought into the office to be terminated and is taken aback, downright shocked, that they are being let go. In the employee’s mind, they have been performing in an exemplary manner. With a similar disconnect from reality, excellent employees are always worried that they are not doing enough. The state of affairs is enough to make an HR person laugh. Or is it?

    The Reality
    The HR person or the direct supervisor may laugh at this anecdote but, in reality, the disconnect runs both ways, through management as well as through the employees. The question must be asked, “Who bears the responsibility for relaying the pertinent information so that employees understand whether or not they are performing at a suitable level?”

    The Problem
    Performance Management is not a difficult task to accomplish if one has the necessary organizational skills to monitor employees and perform appraisals in a timely manner. Unfortunately, there are many competing demand on a manager’s time and resources. In many cases, performance appraisals are delayed or are completely forgotten. In these situations, employee morale suffers and key employees may be lost.

    The Solution
    Performance Management Software – provides the ability to evaluate the behavior, performance and activities of your employees in a timely and reliable manner. Employees, good or bad, no longer have to second guess their performance. Companies will retain their superior performers while allowing the laggards to find their own way to the door.

    These solutions are available as stand alone software or integrated into the Web. In either case, they provide a powerful tool for management to track every aspect of employee performance.  Check out the ManagerAssistant.com website for more information on HRweb or ManagerAssistant.  Don’t just take our word for it, sign up for a 14 day demo now and start putting steps together to retain your key employees.

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    People that Desperately need Vacation – Tracking Employee Attendance

    Tracking Employee AttendanceHow do you strike that perfect balance between employees that desperatley need to take time off and the ones that call off work once a week?  Having a good Attendance Tracking program is key, but that in itself is not enough.  Having the ability to document employee actions and behavior and the ability to Review this with employees is critical to maintaining the right balance. 

    Ways to tell if someone desperately needs vacation:

    • Have you seen an increasing change in the behavior of an employee where they seem to be less tolerant of other people than they were before.
    • is this the type of employee that doesn’t know how to say NO?  They continue to take on more and more projects without regard to their own sanity.  As their manager, it is up to you to intervene before this get’s to a breaking point.
    •  You need to have a good Workforce Management Software product that tracks Employee Attendance. This gives you the ability to easily analyze and see if employees are taking their vacation.  See how long its been.  If it has been 6 months or longer maybe this person needs to take a few days or even a week off.  Encourage them to go somewhere and get away completely.
    • You need to be communicating and measuring Employee Performance on a regular basis.  Set Goals, Perform regular Employee Reviews, and think these hard working employees.  Maybe if someone would occasionally give them a pat on the back they would be able to give themselves a break for a change.
    • Have a clear chain of command.  Sometimes an employee can be overworked, confused, and brought to a breaking point because they are being pulled in so many directions.  In a well organized company, all direction for day to day tasks should come from their direct manager. 
    Really the key to making sure employees take time off when needed is good communication and an effective Workforce Management Tool for tracking Employee Attendance, Employee Reviews, Goals, and much more.  ManagerAssistant.com offers two products HRweb and ManagerAssistant 3.0 that can help with this.  We encourage you to try our 14 day demo at no risk and take the first step to restoring sanity to your organization.
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